Monitoring

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Click here to Download The End of Grant Monitoring Form
 

Our Top Tips

Congratulations on completing your project.  Monitoring is an important element of the grant process and is about keeping track of your project.  You need to decide what information will be good to keep, plan to collect it, collect it and finally review it.  Evaluation tells you what worked, shows the strengths and weaknesses of your project and helps you to plan what you’ll do next time.

Use our tips below to plan your monitoring and evaluation from the outset.

1. Take time to plan how you’ll monitor and evaluate your project. Think about what you want to achieve and what you need to collect to show your achievements.

2. Make it one person's responsibility from the beginning to co-ordinate the collection of this information.

3. Be Creative - monitoring doesn’t have to be dull, you can use a range of things to get the views of those who took part:  it can be pictures, diaries, videos clips, post it notes on feedback boards, groups discussions, questionnaires and noting down the things people say to you.

4. Money - keep receipts to show how you spent your grant. Don’t pay for things without getting a receipt.

5. Project Completion - at this stage look at the information you have collected and think about what it tells you about your project and any lessons you have learned about what worked and what could be improved.

6. The future -  what does this information tell you about what you should do next?  For example, it might be to develop this project further, start a new activity or to form a new partnership.

If you have any queries regarding your monitoring, please email us on monitoring@mkcommunityfoundation.co.uk, or call us on 01908 690276.